AI Policy Library

A free AI policy with downloadable example AI policy documents and suggestions from real schools.

Using these AI guidelines

This resource aims to inspire answers to a question that's been top of mind for leaders in education over the past couple of years: What do we do about our AI policy?

This page contains advice, resources, and examples collected from 200+ schools worldwide. These institutions are working towards embracing AI responsibly and optimistically. Our team at Flint hopes this offers a glimpse into their process and progress towards leveraging AI to revolutionize teaching and learning.

Tips for forming your AI policy

Questions to think through as you start

Does my school even need an AI policy?

Maybe, but it’s first important to define what the goal of an AI policy would be. Policies can typically come off as rigid and all-encompassing. Many of the school leaders we’ve spoken to have expressed doubt and even concern about creating an official policy. Will the policy make sense for all grades and all subjects? Will it stand up to the changing technology landscape? Will it restrict positive experimentation with AI?

A recent survey from NAIS offers some insight into how schools are thinking about this. The most common stage for schools (still, only at 38% of respondents) is having generalized principles for AI, rather than having a strict policy or none at all. You can still have clear communication about expectations without having a strict, immovable policy.

Our suggestion is to work on outlining usage guidelines so teachers and students know what's acceptable, what isn't, and what's a grey area they should continue to discuss — especially as the technology and use cases of AI continues to rapidly evolve. The mainstream industry has yet to cross the chasm, but we need to be anticipating explicit frameworks for when AI technology does mature and use cases become clear.

What existing policies at our school can we lean on?

A great place to start is to re-evaluate your student handbook, academic honesty policy, and technology use policy. Are there aspects of those policies that apply to your school’s goals with AI?

For example, if a key concern about student use of AI is reinforcing academic honesty. Any AI-specific guidelines or policies that your school adopts should be reflected in future iterations of the school’s academic honesty policy.

How to create your AI policy and guidelines

It’s important to keep in mind that the process you follow and AI guidelines and policies you arrive at will be uniquely tailored to the needs of your school. Working with independent schools across the world, we’ve seen vastly different approaches. Even within schools that have adopted Flint, some chose to make a policy first while others first selected a product and then crafted policies around its use.

Meanwhile, some schools have continued to ban AI altogether (which, unsurprisingly, is not an approach we recommend), while a significant portion are choosing to wait and experiment with the evolving landscape of tools as their faculty build familiarity with AI.

Below, we’ve summarized the most common steps we’ve seen schools take internally as they align their communities to a singular vision and mission for AI integration.

1. Sync with your school leaders. Meet with key stakeholders (board members, leadership, department heads, etc.) to talk about the goals of establishing a strategy for generative AI integration. Also, decide what goals your task force should strive to achieve (e.g. write a policy, test the policy, explore AI platforms, etc.).

2. Gather an AI task force. Make sure the teachers involved vary in subject and grade level taught, and that you have varying opinions on AI. Their goal is to represent the community as a whole to have the tough conversations about how AI should be integrated. Some schools have also made student AI task forces. Involving the student voice for an ever-changing technology like this can bring fresh perspectives and ideas.

3. Create a set of working guidelines. You don't need too many cooks in the kitchen to design the actual guidelines, but everyone should be involved in testing them in various classes and grade levels, both for teacher and student use. You should encourage people to find gaps in its coverage and ask lingering questions.

4. Roll out and monitor reactions. Share it with your community—teachers, students, parents, and more. The key here is to maintain an open feedback cycle. Many of the administrators we've talked to continue to have committee meetings, set up 1:1s with department chairs or individual teachers, and collect feedback from students to make sure the community feels heard.

5. Revise as necessary. As technology changes and as people at your school find new uses for AI, you will need to revisit your policy, add to it and clarify certain pieces. Treat it as a living document, stay open-minded, and foster open dialogue within your community.

AI Policy Resource Library

Below are examples of some forward-thinking and comprehensive generative AI guidelines, posters, and videos from schools that we’ve worked with. Each institution has taken a different approach to communicating their expectations to the student body, faculty, and staff. For many, a single document is just the beginning of their AI positioning strategy.

These are all in-progress documents that will and are changing as each school discovers gaps in their strategy, new ways to use AI, and new innovations in the technology space. We hope they serve as inspiration to you and ask that you credit their work appropriately.

• AI Principles and Policies - The Kinkaid School • 2024

• GenAI Acceptable Usage Menu - The Kinkaid School • 2024

• Academy Wide AI Policy - Woodward Academy • 2024

• AI Policy Poster - Wesleyan School • 2024-25

• AI Guidance for Students and Teachers: Navigating AI Responsibly - Yokohama International School • 2024

A word from school leaders…

• "Last school year, 2023-2024, we formed AI committees comprised of a teacher from every department, middle school, and high school. We wanted to have a good meld of teachers in those committees. The members were given four goals at the start of the committee that we were going to work on throughout the year:
  1. Acquire a working understanding of AI.
  2. Learning how to best integrate AI within each academic department using Flint and other tools.
  3. Define academic integrity with AI.
  4. Create a school-wide AI policy."

Allison Berry

Wesleyan School • K-12 Technology Coach

• "We started working with our school leaders in the Summer 2023. Senior Leaders participated in several exploratory sessions to better understand what AI is, how it works, and how we might be able to leverage it. In the Fall 2023, we started working with our Academic Council which consists of Division Leaders and Department Chairs from Middle and Upper School. This group met 5 times to craft and finalize our guiding principles and these guiding principles were then handed off to the AI Task Force that built an AI resource for teachers. This resource is both professional development and a guide to best practices. In conjunction with the creation of the AI resource, we also vetted AI tools for schools and chose Flint as our only approved AI tool for the 2024-25 school year."

Matt Scully

Providence Day School • Director of Digital Integration & Innovation

• "Our head of school has set two AI-related goals for this school year [2024-2025], one of which was to determine when’s the best age and time and how to introduce AI to students. Secondly, we needed to explore how to make teachers’ lives more productive and efficient and allow them to be more creative. The focus of our work this upcoming year is to really dive into those two particular questions."

Philip Vinogradov

Merion Mercy Academy • Assistant Head of School for Academics

• "We have approached the integration of AI into education with a strategic, mission-driven approach, ensuring that it serves as a tool for deeper learning rather than a shortcut. Our faculty-led initiative has focused on training and professional development, including workshops and hands-on sessions with Flint AI. We have visited and had conversations with peer schools (especially Northfield Mount Hermon who helped us shape our academic integrity policy - thanks NMH!), hosted webinars, sent faculty to conferences, and participated in broader discussions on AI’s role in education. Like many schools, we quickly assembled an AI Task Force that helps train our teachers, as well as communicate our faculty needs and feedback to our administrative team."

Jeffrey Smith

The Stony Brook School • Academic Dean

• "We formed our AI Committee in the fall of 2023 made up of volunteers who were interested in shaping our policy and testing various products. This group was eager to learn all that they could about AI and its appropriate use at Woodward. We even used AI to help us draft our initial policy but after gathering feedback, we found the first version to be too overreaching. In our next revision, we introduced a usage scale based on the work of Leon Furze, which allowed teachers to clearly indicate and communicate the acceptable level of AI integration for each assignment."

A concluding note from Sohan:

Thanks for taking a moment to check out our AI Policy Library! I’m Sohan, the co-founder and CEO of Flint. We’ve been working closely with schools on AI integration since July 2023, and have had more (not fewer!) schools reach out to us over time for guidance on crafting their AI policies.

We feel this is because more schools are coming to the conclusion that AI poses a central risk and opportunity to how learning is done today. There’s no magical solution to the issue of academic integrity (which has been indisputably worsened by AI), or ignoring the upsides of proper AI use for teacher efficiency and personalizing learning for students.

We’ve crafted this library to help schools carve out a path towards responsible AI use that enhances, not shortcuts, learning. To do that, we’ve pooled together AI policy resources from schools that we’ve worked closely with for years. While many of the schools featured use Flint as their AI platform, you’ll find that these policy resources are largely platform-agnostic.

Over time, we’ll be updating this resource with more examples. If you’d like to share your school’s resources with us for consideration to be featured, feel free to reach out to our Head of Teacher Experience, Lulu, at lulu@flintk12.com.